Cell Phone Stipend Policy ORIGINATING OFFICE Finance and Administration/Human Resources Office PURPOSE To establish policy and guidelines for the provision of a wireless communications stipend to employees who have documented an official university business need for a communications device and continue to meet this need under the Eligibility Requirements section of this policy… Personal calls during the work hours, regardless of the phone … Purpose: The purpose of this document is to describe the policy of the College of the Holy Cross regarding the use, procurement and possession of cell phones for College business. March 8, 2019. Supervisor Signature: _____ _ No other alterations have been to made to any policy in this document. The association removed company-identifying information. This policy advises employees and department heads of their responsibilities and provides guidance in managing the distribution and usage of cell phone/electronic device reimbursement s for employees whose position (job duties) require a cellular phone, electronic device or stipend. Try $5.4 … Mobile communication device. ELIGIBILITY. Why is the stipend only $45? 2.1.1.1 The purpose of this policy is to develop a means or framework for the allocation, management and control of cellular phones allowance to council officials. 2.0 Policy . endobj We recognize that cell phones (and smartphones especially) have become an integral part of everyday life. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 16 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> $ Policy contains company reimbursement guidelines for cell phones Please note: All policies within this document are submissions by individual manufacturing companies. You can only use your cost to calculate the value of the benefit if it reflects the FMV. 2 0 obj %���� Cell phones and other wireless devices should not be selected as an alternative to other means of communication, such as land lines, pagers and radio phones, when such alternatives would provide adequate but less costly service to the University. For the specific purpose of this policy, a cell phone can be defined as any device that is used to make or receive calls, send or receive media content, browse the internet or download files. Dickinson College recognizes the need for a number of its employees to possess cell phones and smartphones to facilitate immediate communication. Except for alimited number of positions, the university will notown cell phones for the use of individual employees after January 1, 2017. ����n��}߈۫7��oo/^\.��8�#�_�@�q�Ƕ�w�e���"��t�C������͛>�4Iܼ������C�\��l�����Q����l��.~�T��>�dy�ݻ�����mb��iz��ſAgbD���7!Ό���Z�������x�k��i]ى0��ɪ�Y�=��������Y;�kp_s������!c�[@�i�3�\��ۮ~勿�����c�W�೧�ؠ�qރŒ]|p�܇$ L�4����1��~�� N��K�.��������C���Uۛ����K"�;Z�����Q �vآJҜU�'��h��}n�0����+�.�����]s��� ���S\i��^-�����O�� ��׼����sN�{>��R,����M��S(8���3���M�0�����y~ΧM��:w��r3�p���ǿ���J�L������pR�}��ְKu�䇋��,AfQ����B�T�#�v��X�Sx�k����Bs�긼�~�7/ -IN�ݓ=�)�µ�p=���4�_Q����RD�t�>>U�}��*�зW���W����+�,#P�����ͫ^�/�~��.�;xnqd�c������w�)�f�������>Tǒf�����v�۳!������˞W�ӑ� �ޯ�7�$?^�fq����k���^�3�xf. <> The value of the benefit is based on the FMV of the service, minus any amounts your employee reimburses you. %PDF-1.5 %���� I was able to eliminate the need to carry a second device and reduced my out-of-pocket expense on my personal phone.” 3. Purpose . PURPOSE A. SVCE recognizes that the performance of certain job responsibilities may be enhanced by or may require the use of a smartphone. The IRS considers these devices to be "listed … The $5.4M cell phone reimbursement mistake this company made. Further details on what they are: Stipends are often given out monthly. To answer the question "are cell phone allowances taxable?" 1.1. Announcements; COE Calculator; Contacts; Counselling for UCT staff members; Employment opportunities / vacancies; HR forms; HR policies list; UCT retirement fund; HR Time Administration Help; HR Employee/Manager Self-Service (ESS/MSS) Help; Login to HR Employee/Manager Self-Service (ESS/MSS) for your payslips, … Policy Statement . To receive a cell/data plan paycheck stipend, the Department HR Administrator may enter an employee cell phone supplement using the Supplemental Pay Webform with the Earnings Code of 'CEL'. Introduction. I have attached Sample Cell Phone Reimbursement Policy. I. Company Cell Phone/Personal Cell Phone Reimbursement Policy (Designated . a. At the same time it recognizes that these devices are used for personal as well as business purposes. Cell phone policy. Treasurer Effective Date: Jan-01-2012 Approved by: Vice President for Administration and Finance . SMARTPHONE STIPEND POLICY I. Share on. i. h�b```�nV�``��0p404~boa`�h �sL9���`���a�$ ���L��8m�Z��1���.n�du:0��a� �ű@����w�(.���@��� �"6 The policy is in effect for all wireless communication devices requested outside of the plans and devices offered by Telecommunications. Objective . SHARE ON; Most days you may feel like employees’ cell phones are surgically attached to their hands – at their desks, in meetings, even in the company restroom! Sample Cell Phone Reimbursement Policy. 251 0 obj <>/Filter/FlateDecode/ID[<1DD08FC929946240A21B11F04D7415EC><6657D51A9B3A664CB0961D3FF6EF23BB>]/Index[231 38]/Info 230 0 R/Length 95/Prev 49736/Root 232 0 R/Size 269/Type/XRef/W[1 2 1]>>stream Smartphone and Cell Phone Stipend Policy . The company then reimburses the initial cost of the cell phone and the service plan fees each month on receiving the associated receipts. The following cell phone policy refers to cell phones and smartphones that are generally used by exempt employees as they pursue the effective performance of their jobs. Cell Phone Stipend Policy . I certify that I have read, understood and intend to comply with the University’s Cell Phone Policy. These employees use their phones at home, at work, at client locations, and to address the needs of customers. The cell phone stipend is $30 per month for cell phones (must include enabled text capability) and $45 per month for web-enabled devices (must function as a cell phone and have text capability as well as web browsing capability and the ability to access college e-mail). But beware: Those little devices can saddle you with a big legal bill. <>>> %%EOF stream constitute misuse, and will result in immediate termination of the cell phone stipend. Employees. Policy and culture; 3 minute read. endstream endobj startxref endstream endobj 232 0 obj <. The objective of this policy is to facilitate the Employees in their jobs by increasing communication within the organization and especially with the customers and to prevent them from the hassle of purchasing Sim Cards / Hand Sets. The purpose of this policy is to help us all get the most out of the advantages cell phones offer our company while minimizing distractions, accidents, and frustrations improper cell phone use can cause. 1.1. January 1, 2014 . Or do you want to provide company phones? Designated employees who are required to perform these functions as part of their job duties will either be issued … by Jennifer Azara. �w��|qsw�b�[���'_�����ϗ�|������{��/�O�ݿ�z���z���w����o��o�>]���W˗��ٓ?���Z^���gnY���R�n�qI�.�q��u���ߕ���短�K.U)����p��?���c��W�zY.���.^��e���������EXݣ��ߖ����Ͼ�cҸ:�����y�.ړx��]��wy��O����׭���?�n�s+�X��O������������2�o�®�m3w�nݵO�f�n�O��-�݋Njg��'����ͻV�#�|��_-���gt:’::!,ε]���DrYn���/��镟|KG����O�*�M��ɢ�q�8O��`:G�7'��bo�sG�>��_1u����W�,!6:���c���6�mE��m�����SL]��ؖ��aک���םw�o�i�yy/�/�U���.g��>�Y*|�4�?��ki����5���[�����O��|���� V���Ϣ��D]����=+ѿ��3����o����~(}�+���G��Y8YH�9��l~�j�B~��V6�}��o\������ϬkfI�ױ�p��ZG�L��*��d�����Ro��Jt��맭��L���s�{֮����^��2�{����[��]�T�����ť���v�O۞Lz}%uN�����T��U�K.�u!��/��藓����p}�!�Ǥ�uj����E�F��w�8���j���a�����.�������aWd�8��+ZqP���� ťAqs[���vu��9���?���]�N�gR����� ���t�ş����z�F4�l��E��M�̓T>�� ��u����)�5���e�8�,��"�Ի��.����K��ъ!������Q�o>} ���(n�5{H��M t;yċ��o_��;}t��K�a?���8�����f�G��R��>4ȇGW6��n��� THIS POLICY OUTLINES THE USE OF PERSONAL CELL PHONES AT WORK, THE PERSONAL USE OF BUSINESS CELL PHONES AND THE SAFE USE OF CELL PHONES BY EMPLOYEES WHILE DRIVING. 4 0 obj The University will continue to evaluate the policy periodically and may introduce changes for both new and existing staff in the future. I certify that the requested allowance is needed for this employee, to cover work-related expenditures due to cell phone use, or other, as described above. endobj %PDF-1.5 <> They may be a great asset if used correctly (for productivity apps, calendars, business calls etc.) Is reimbursement right for your business? is defined as any electronic communication device with a service plan attached. How big? Cell Phone Stipend Policy Appendix A Is the Freedom of Information Act (FOIA) or the Virginia Public Records Act applicable to personal cell phones used for public business? 2.1.1.2 To provide for replacement of a system of Cellular phone contracts by the municipality with the salary allowance system. As of September 1, 2016, the University will adopt the current Staff Mobile Phone Policy pilot program as a permanent policy. See: UCT cell phone policy (GEN004). Requests for stipends or cell phones must be made by the employee, with the input and approval of the employee’s supervisor, using the Request for Cell Phone Stipend or State - Owned Cell Phone form. If you decide to reimburse employees for their cell phone use, should you do so under an accountable or non-accountable plan? 268 0 obj <>stream Cell-Phone Stipend Policy Statement and Purpose Cellular telephones and cellular-based wireless communications devices can be an effective resource for campus employees in the performance of their job duties. We recognize that cell phones (and smartphones especially) have become an integral part of everyday life. Detailed Company Cell Phone Policy: The [company name] cell phone policy offers general guidelines for using personal and company cell phones during work hours.. Thank you to ARPM’s Corporate Sponsors . x��}[�\7r�"�N�/��xpf'+i4�֎�v8$?�E�����M��_���28Ů&-�1#v#. The form must include the employee’s position of employment and business justification for the stipend or cell phone. If part of the use of the cell phone or Internet service is personal, you have to include the value of the personal use in your employee's income as a taxable benefit. A cell phone reimbursement stipend, or a cell phone allowance, is a sum of money given to employees for them to purchase on their cell phone plans. The tax regulations of cell phone reimbursement boil down to three questions the company must answer: 1. POLICY: MOBILE PHONE SUBSIDY POLICY POLICY # IT301 Last Revised on May 25, 2016 ISSUED BY: Business Office Office of Information Technology, oit@menlo.edu APPROVED BY: Steven Weiner Background Menlo College recognizes that the performance of certain job responsibilities may be enhanced by or may require the use of a mobile phone. endobj How much should you reimburse each employee? 231 0 obj <> endobj h�bbd``b`: $���> �.b� ��$X�A�� ���$^�X�A:��wH�H|���:N&F�2�#����\ �C Let’s take these three decisions in order. TELEPHONES AND PERSONAL CELL PHONES While at work employees must exercise the same discretion in using personal cell phones as for the use of company phones. Staff Mobile Phone Policy . 1. Only) _____ (“the Company”) recognizes that certain designated employees may occasionally be required to make business telephone calls and send and receive business e-mail and text messages. Last year the IRS significantly reduced the administrative burden associated with stipends to both employees and employers. 0 Employees are responsible for choosing their own voice or data plan as well as their carrier. Expense reimbursement: In a typical reimbursement policy, employees purchase a cell phone (from a list of company-approved devices) along with the service plan. Eligible e mployees (below) may receive a cell phone stipend from the U niversity for business - related costs incurred when using their personal cell phones. Cellular Phone Allowance Policy Policy: Effective 4/1/13, La Sierra University will offer a non-taxable allowance for business-related cellular phone expenses on a monthly basis to its employees that meet one or more of the following criteria1: 1. Title: Cell Phone Stipend Program Policy Administrator: Director of Finance and Asst. STIPEND POLICY POLICY #: IT301 LAST REVISED: September 4, 2013 ISSUED BY: Business Office Office of Information Technology, oit@menlo.edu APPROVED BY: James J. Kelly, President, 03/15/2011 Background Menlo College recognizes that the performance of certain job responsibilities may be enhanced by or may require the use of a cellular (cell) phone, smartphone, tablet or another mobile … policy is to provide guidance and establish parameters regarding the issuance and use of mobile communication devices and services. 3 0 obj But, cell phones may also cause problems when used imprudently or excessively. a. The supplement may be entered to continue indefinitely, however, the business need for mobile Equipment/Services should be reviewed periodically by each employee's manager, or other financial … They may be a great asset if used correctly (for productivity apps, calendars, business calls etc.) Quick Links. But, cell phones may also cause problems when used imprudently or excessively. Our employee cell phone policy outlines our guidelines for using cell phones at work. 1 0 obj They are an intrinsic part of the employees' ability to perform their jobs effectively. Cell phones covered by this policy are used in part to conduct RAC business and/or to create, receive, send, or store RAC data and/or confidential information. ii. The cell phone policy of a company is merely a list of rules and guidelines that explain the dos and don’ts of using a cell phone in a work environment and during working hours. department view the stipend policy as a win-win. Our employee cell phone policyoutlines our guidelines for using cell phones at work. This policy has been … 1. Their jobs effectively these employees use their phones at work their phones at work `` are phone. Company must answer: 1 intrinsic part of the benefit if it reflects the FMV cell phone stipend policy pdf form must include employee. 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